Classes and residences

When you need this

• Before the first students are added: every student needs a class and a residence (for example Boarding or Day).
• A new class opens, or a class is renamed.

Classes and residences are more than a label:

• Billing: a fee structure's fees can apply to a class or a residence, so boarders and day students, or each form, are billed their own fees.
• Messages: a message or a statement run can go to a whole class.
• Bank payments: a payment on the bank statement can be matched to a student by their class.

A student is in one class and one residence at a time.

Steps

Create a class or a residence

1. Open More in the menu, then Classes.
2. Press New Class.
3. Name: for example Form 1 A, or Boarding.
4. Description (optional).
5. Type: Class for a class, Residence (boarding / day) for a residence. Don't leave it on General: a General group isn't offered as a class or residence when you add a student.
6. Press Submit.

Add students to a class

Usually a student gets their class when you add them. To put an existing student in a class from here:

1. In Classes, click the class.
2. Press Add Student.
3. Student: type the student's name and pick them.
4. Joined At: the day they joined the class (optional).
5. Press Add.

To move a student who is already in another class, do it from the student's page instead: see Find and edit a student.

Rename a class, or change its type

1. In Classes, click the class.
2. Press Edit.
3. Change Name, Description or Type.
4. Press Save Changes.

Delete a class

Only for a class that is empty and no longer needed.

1. Move every student out of it first.
2. Click the class, open the ⋮ menu → Delete, then Yes, delete it!

What you should see

• The new class in the Classes list, with its status.
• On the class's page, its students and the date each joined. Remove next to a student takes them out of the class.
• On each student's page, the class and residence under Classes.

If something goes wrong

Message	What to do
Already in class …: remove them from … first.	The student is in another class. Move them from their own page: Find and edit a student.
Groups has customers	Delete refused: the class still has students. Move them out first.
Some members of … are already in class …	Changing the type refused: some of its students are already in another class (or residence). Move them first.

• A class is missing from the list when you add a student: its Type isn't Class. Open it, press Edit and set Type to Class. Same for a residence.